Privacy Statement

Privacy Statement | JobAlly Singapore

At JobAlly, protecting your personal data is important to us. We are committed to ensuring that your privacy is respected and maintained at all times.

Privacy statement

At JobAlly, we are committed to ensuring that your privacy is respected and maintained at all times. We take all due diligence and measures needed to protect your personal data. This Privacy Statement is based on the Personal Data Protection Act 2012 (PDPA) as well as our existing obligations of confidentiality. By continuing to use our services via our website or by providing personal data to us, you agree to the collection, use and disclosure of your personal data in the manner set out in this Privacy Statement.

 

What does this privacy statement cover?

 

This Privacy Statement explains how we collect personal data and how we maintain, use and disclose that information. It also provides details about your privacy rights, along with our general rights and obligations in relation to the personal information we keep on record.

 

What is personal data?

 

Your “Personal Data” consists of any information we collect that identifies you, or from which you are reasonably identifiable, and includes: the individual’s name, photograph, address, email address, phone number, website usage information and all documents submitted to us. If you are a candidate, it also includes all the opinions of others about your work performance, your work experience and qualifications, aptitude and psychological assessment results and other information obtained by us in connection with your possible work placements.

 

Collection of personal data

 

Your personal information will be collected by JobAlly for its own use, on behalf of other members of the JobAlly group of companies. Personal information will be collected from you directly when you visit our web site and browse. When you visit the JobAlly web site, we record anonymous information such as the date and time of your visit, the server/IP address, which site was visited and the information viewed and/or downloaded. The information gathered cannot be directly matched to an individual and is only used for administration and statistical purposes such as error logging. The information cannot tell us anything about you; it can only tell us about how you used our web site. This information can help us determine what areas of our web site are most beneficial to our visitors. No attempt is made by JobAlly to identify users or their browsing activities.

 

If you visit the JobAlly job portal and register on-line for employment opportunities or, visit the client resources site to register a vacancy, we collect all necessary additional information including basic personal details such as your photograph, name, address, contact details and all submitted documents such as your resume or a position description.

 

If you submit your information to us through a third party website, please ensure that you read their Privacy Statement. Any personal data we receive we will assume that you have consented to allow us to collect, use, and disclose (as described in this statement) your data for the purposes of evaluating your candidacy in relation to the vacancy posted or other vacancies which we may decide to engage in the future.

 

You can also view our advertisements on authorized third party recruitment websites which may either direct you to the JobAlly website for you to log in and submit your application with personal data, or allow you to submit such data via the submit function of the third party website.

 

Use and Disclosure

Your personal data may be used in connection with:

  • Your actual or possible work placement;
  • Checking your work rights status with any government department or body (or their agents);
  • Where legally permitted to undertake directly or through agents criminal reference check with relevant government agencies, or credit checks.
  • Any test or assessment (including medical tests and assessments) that you might be required to undergo;
  • Ensuring our internal business processes are running smoothly which may include quality assurance audits, quality and services evaluations, fulfilling legal requirements and conducting confidential systems maintenance and testing; and
  • To receive newsletter and promotional materials from JobAlly

Your personal information may be disclosed to:

  • Potential and actual employers and clients of JobAlly and referees during reference check
  • Other members of the JobAlly group of companies;
  • Our insurers;
  • Any government department or body (or their agents) to verify your work rights status;
  • A designated, registered training provider in relation to training and personal development opportunities;
  • Our contractors and suppliers – e.g. our I.T. contractors and database designers
  • Any person with a lawful entitlement to obtain the information;
  • Prospective employers to use to verify suitability for employment;
  • Select third parties including suppliers and sub-contractors for the performance of any contract we enter into with them; and
  • (Where permitted by law and with your consent) third party providers of criminal background or credit checking services.

We may also contact you from time to time about jobs and careers advice services. We usually use email, phone and/or SMS.

JobAlly only collects, uses and discloses personal data with your consent or deemed consent or as otherwise permitted under the PDPA or other applicable laws and regulations. We will advise you of our intentions and gain consent before we refer your personal information to our clients for possible work opportunities.

 

Personal data of referees

 

The submission of references is essential to the recruitment process as we give critical consideration to any input provided to us by your referees.

In submitting your application, you shall be required to submit the names and other personal data of referees you wish us to contact. Before you give us any personal data about your referees you must notify each referee with the purpose of JobAlly’s use of their personal data and obtain their permission to disclose to us their data for the purposes of evaluating your candidacy for current or future vacancies that we may engage with you from time to time.

Protecting the security of your information

 

We take all reasonable steps to protect your personal information from misuse, loss, unauthorised access, modification and disclosure. A number of safety measures are in place to protect your information. All our staff are bound by a confidentiality agreement regarding company and customer information. Visitors to our premises are always accompanied by a member of staff for the duration of the visit – only those who are so authorised will be able to access the private information. We use secure methods to destroy or de-identify personal information as soon as the law permits, provided that the information is no longer needed by us. When you advise us that you are no longer looking for work opportunities and therefore do not wish to be registered with us, we will de-identify your data base record and destroy your personal information, unless you advise us otherwise or unless it is a requirement by law such as retained tax/wages information.

 

 

 

Withdrawing information or consent

 

If you do not give us the information we seek, we may be limited in our ability to locate suitable work for you, or be limited in our ability to place you in work.

 

However, you are entitled to withdraw your consent for the collection, use and disclosure of your personal data by giving JobAlly reasonable notice by sending a written request (a) by email to the Data Privacy Officer at enquiries@jobally.com.sg or (b) to the address below. JobAlly will review your request and respond to you with the implications of such withdrawal.

 

You have the rights to request access to the personal data we hold about you and if you believe it is not accurate, to have it corrected. We will take reasonable steps to ensure that it is accurate, complete and up-to-date. Please send a written request by email to the Data Privacy Officer at eunicewoo@jobally.com.sg.

 

Website usage

 

As with most websites, when you visit our website, we may record anonymous information such as IP address (where not used to identify a specific individual), time, date, referring URL, pages accessed and documents downloaded, type of browser and operating system.
We also use “cookies” and other tracking tools, which may collect and store your personal data. You may adjust your internet browser to disable cookies and the collection of other information, which may limit you in the use of some of the features.

 

Other external sites

Our website or communications may contain links to or from other websites. External sites that are linked to or from the JobAlly web site are not under our control and you are advised to review their Privacy Statement. Users should note there are inherent risks associated with the transmission of information via the Internet and should therefore make your own assessment of the potential risk to the security of your information.

 

Changes

 

Our Privacy Statement is reviewed and updated regularly, and the updated details will always be available on our web site. We reserve the rights to make changes to this privacy statement at our own discretion.

 

Contact us

 

If you wish to contact us about any concerns or queries in relation to your personal information or this Privacy Statement, please contact:

JobAlly Singapore Data Privacy Officer
Email: eunicewoo@jobally.com.sg

Address: JobAlly Pte Ltd, 5 Shenton Way #10-01 UIC Building
Singapore 068808

 

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